| QUESTIONS ON THE MONITORING
AND EVALUATION GUIDE |
| Will the Monitoring and Evaluation
guide allow us to build a theoretical model for the future? |
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Yes in the future this is most likely.
We will be able to see what would be reasonable to expect a
project to deliver for a set input (funding). In the future
when Sport England staff are appraising projects they will know
what is reasonable. For a set input they will know what outputs
and outcomes can be delivered. |
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| Where do voluntarily run projects stand
with the use of the Guide? Is it not excessive to involve them?
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Yes, it will be extra work for them,
but we will make it as effortless as possible. It helps the
projects to take part. They need to know what progress they
are making. By analysing data they can decide to deliver a more
targeted service. |
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| How are the projects to define young
people and adults? |
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Sport England define young people as
people under the age of 16. Adults are 16 years and above. |
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| QUESTIONS ON KPI'S |
| If Sport England is only partly funding
a project, to what extent do they have a say in the KPI's used? |
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Accepting Community Club funding means
that projects agreed to supply data. Sport England have 5 core
KPI's - Participation, Active Members, Coaches, Volunteers and
Throughput. As a project funded under CCDP you are required
to collect 4 - Participation, Active Members, Coaches and Volunteers
NOT Throughput. |
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| How often should projects be tracking
KPIs? |
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Most projects will have produced a
baseline, either for their application or in one of the earlier
Hall Aitken surveys. You are being asked to update it now (October
2007) and again in February 2008. |
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| What is the definition of KPI Active
Members? |
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Counts the number of members of the
project/club or organisation who have taken part in sport and
recreational physical activity through the club/organisation
in the last year. Excludes people who are solely involved as
coaches, volunteers or social members. Essentially this is a
count of the number of people on the club database. |
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| What is a definition of KPI Coaches? |
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Counts the number of coaches, leaders,
instructors or teachers involved in the project who have coached
at least once in the past year. |
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| What is the definition of KPI Volunteers? |
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Counts the number of volunteers who
have been actively involved in the project at least once in
the past year, with a role beyond playing or coaching (e.g.
line marking, serving drinks, collecting raffle money). |
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| What is the definition of KPI Participants? |
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Counts the cumulative total number
of individuals taking part in sport and recreational physical
activity who are not active members of the club. The figure
will keep growing as long as new participants are attracted.
Coaches and volunteers must not be counted unless they also
participate in the activity. |
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| GENERAL QUERIES |
| Why should we as a project get involved? |
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It is for your benefit and so not to
be involved is to lose out potentially. Projects can use collected
data and focus on their activity. They will be able to report
to their boards and funders. They will have information that
will justify their activity and provide evidence of impact.
They will have more chance of continued funding and sustainability. |
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| How will Sport England and Hall Aitken
know if the figures we give you are correct? |
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We won't and they won't, but collecting
and reporting inaccurate figures is a waste of time if you are
looking for true results. We are trying to learn lessons here.
It is in each projects interest to be honest with itself! |
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| Will Sport England penalise projects
that don't achieve targets or fail to deliver large numbers
of participants? |
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No, not by us, the regions or Sport
England. Only if you are not delivering what you are funded
to deliver or defrauding the system. Not if you are trying hard
but failing. We want to know about failure too so that we can
learn from it. It is only a failure if you don't learn from
it. |
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| How much time will we have to commit? |
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Most of the survey is relatively short
and will take around 20 minutes to complete. The data for the
KPI's will depend on the monitoring system you already have
in place. |
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| How do we credit wider outcomes to
the work delivered by Community Club? |
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It will be difficult to assign wider
outcomes without talking to people, that is surveys and discussion
forums. 'Deadweight' must be considered, which is when we consider
what would have happened in any event. If this can be taken
away from the overall results it will tell us what added benefit
the project achieved. (See Monitoring Guide). |
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| How much support is available from
Hall Aitken? |
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Hall Aitken will provide as much support
as possible, in terms of supplying tools, information and advice.
We can also help you come up with robust estimates if any data
is unavailable. |
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| Coaching - some coaches have no recognised
awards, should this information be recorded internally? |
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No, the KPIs Coaches and Regular Coaching
look at active coaches, including those with no qualifications
and so this information may be incorporated into the project's
KPI selection. |
